Executive Assistant

Teleport Manpower Services, a leading recruitment and HR management firm based in Islamabad, is hiring an Executive Assistant to support its management operations. The role involves scheduling, documentation, and professional correspondence while maintaining confidentiality and efficiency. Candidates will undergo a short office-based training period (2–3 days) before transitioning to remote work. This position offers an excellent opportunity for organized and proactive individuals seeking a flexible, growth-oriented role in the HR and recruitment industry.

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Career Opportunity – Executive Assistant at Teleport Manpower Services

Company Name: Teleport Manpower Services
Position Title: Executive Assistant
Location: Islamabad (First 2–3 days training at office, then remote)
Industry: Human Resource Services / Recruitment / Administration
Employment Type: Full-Time (Hybrid – Office Training + Remote Work)
Apply Link: Send your CV with documents to ahmed@teleportmanpower.com or jobs@teleportmanpower.com
Official Website: https://teleportmanpower.com/

Job and Company Description

Teleport Manpower Services is one of Pakistan’s leading recruitment and human resource management firms, providing professional staffing and outsourcing solutions across multiple industries. Based in Islamabad, the company has developed a strong reputation for connecting skilled professionals with reputable local and international organizations. Over the years, Teleport Manpower Services has successfully served clients in sectors such as construction, oil and gas, engineering, information technology, healthcare, and administrative management.

With a deep understanding of modern business needs and workforce dynamics, Teleport Manpower Services ensures a seamless hiring process by combining personalized support with advanced recruitment technologies. Their team of experts works closely with clients to identify, assess, and deliver the right talent, ensuring long-term professional relationships and successful placements.

As a company that values professionalism, trust, and growth, Teleport Manpower Services emphasizes providing a positive and supportive work culture for its own employees as well. The company encourages efficiency, proactive thinking, and accountability, empowering team members to contribute ideas that make daily operations smoother and more effective.

The Executive Assistant role at Teleport Manpower Services is an excellent opportunity for individuals who are organized, reliable, and capable of managing diverse administrative and communication tasks. The position involves both direct coordination with senior management and independent responsibility for handling reports, scheduling, correspondence, and follow-ups.

Employees at Teleport Manpower are trained to uphold high standards of professionalism and confidentiality. As an Executive Assistant, you will be expected to ensure that operations run efficiently, deadlines are met, and management has the necessary support to make informed decisions. This role is ideal for someone who enjoys structure, precision, and a fast-paced yet flexible work environment.

Company Introduction

Teleport Manpower Services has been serving Pakistan’s growing employment market with reliable manpower solutions for several years. The company specializes in recruitment, human resource consultancy, staffing, and project-based outsourcing. Headquartered in Islamabad, Teleport operates both locally and internationally, bridging the gap between employers and skilled professionals.

Their approach is based on three core principles: integrity, quality, and commitment. Every recruitment process is handled with careful evaluation, transparent communication, and a focus on long-term satisfaction for both employers and employees. The company works with clients from the Middle East, Europe, and Asia, providing services ranging from executive search to large-scale workforce mobilization.

Beyond recruitment, Teleport Manpower Services is also known for its professional training and development initiatives, helping individuals enhance their workplace skills and align with international standards. They have built a culture of mentorship, collaboration, and continuous learning — making them itsnot just an agency, but a growth partner for many professionals.

The Executive Assistant position reflects the company’s internal dedication to maintaining high standards of communication and management efficiency. By adding skilled administrative professionals to its team, Teleport aims to further strengthen its internal operations while providing outstanding service to clients.

Job Description

The Executive Assistant at Teleport Manpower Services will be responsible for managing administrative, clerical, and communication tasks to support the company’s management and operational teams. This role requires excellent organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities:

Scheduling and Coordination: Manage calendars, plan meetings, and coordinate both internal and external appointments for executives.
Communication Management: Draft, review, and manage emails, reports, and official correspondence in a professional and timely manner.
Documentation and Reporting: Prepare reports, maintain records, and assist in creating presentations or documentation required by management.
Follow-ups and Reminders: Ensure that tasks and projects are completed within deadlines by maintaining structured follow-up systems.
Meeting Support: Take notes during meetings, summarize discussions, and distribute minutes to relevant stakeholders.
Operational Assistance: Handle day-to-day administrative tasks, including file management, travel planning, and expense documentation.
Cross-department Coordination: Liaise between departments to ensure smooth communication and efficient workflow.

The role begins with a short training period (2–3 days at the office) to familiarize the candidate with company systems, internal communication tools, and workflow. After this training, the position transitions to a remote setup, allowing the Executive Assistant to work from home while staying connected through digital platforms.

Skills Required:

Strong written and verbal communication in English.
Excellent time management and organizational abilities.
Proficiency in office tools such as Microsoft Word, Excel, PowerPoint, and email systems.
Strong interpersonal and problem-solving skills.
Ability to multitask and prioritize effectively.
Professional attitude and ability to handle confidential information.

The successful candidate will be a self-starter capable of working independently, managing responsibilities efficiently, and maintaining professionalism while representing the company in communications and operations.

Eligibility Criteria

Applicants for the Executive Assistant position should meet the following requirements:

Education: Bachelor’s degree in Business Administration, Management, English, or a related field.
Experience: 1–3 years of experience as an Executive Assistant, Personal Assistant, or Administrative Coordinator is preferred. Fresh graduates with excellent communication skills may also apply.
Technical Proficiency:
- Familiarity with Microsoft Office Suite and Google Workspace.
- Comfort with digital meeting tools such as Zoom, Teams, and Slack.
- Ability to draft professional emails and maintain structured records.
Communication Skills:
- Strong command of English (both written and spoken).
- Clear and confident communication style suitable for client and management interaction.
Behavioral Competencies:
- High level of discretion and confidentiality.
- Strong initiative and willingness to take responsibility.
- Ability to work remotely with minimal supervision.
- Attention to detail and ability to meet deadlines consistently.

Additional Preferred Traits:

Familiarity with HR or recruitment workflows.
Experience in client correspondence or executive-level reporting.
Interest in career development and administrative excellence.

This position offers a competitive salary range of 100,000 – 150,000 PKR based on experience and skills. Candidates seeking stability, flexibility, and growth within a professional work environment are encouraged to apply.